Urbania Van on Rent in Gurgaon

Gurgaon runs on group travel more than any other city in NCR. Cyber City empties into offsite buses on a Friday, Golf Course Road hotels move wedding parties every weekend, and the airport is close enough that a team of fourteen flying out together is a single vehicle problem rather than a fleet-of-cabs problem. The Force Urbania is built for exactly that job.

We rent 9, 12, 13, 16 and 17 seater Urbania vans across Gurgaon, Manesar and Sohna Road with a professional driver, starting at Rs 35 per km. Pickup is from your office, hotel, condominium or the airport - anywhere in the city, at no extra charge.

Why Groups in Gurgaon Book an Urbania

The alternative to one Urbania is four cabs, and four cabs on a Gurgaon Friday evening means four different arrival times, four bills, and a group that spends the first hour of the offsite regrouping in a car park. There is also the simple matter of the road: the Delhi-Jaipur highway, the Sohna elevated corridor and the KMP Expressway are long, fast runs where a full-size van is genuinely more comfortable than a hatchback.

• The whole team travels together. Briefings happen on the way, not after everyone finally arrives.
• Luggage goes in the boot. Cabin bags, projector cases, event material and golf bags all fit without anyone holding anything.
• Push-back seats and individual AC vents. A two-hour crawl on NH-48 is survivable; the same crawl in a cramped seat is not.
• One invoice. Finance approves a single quoted number rather than reconciling several app receipts.
• Drivers who know the corridors. Cyber Hub, Udyog Vihar, Manesar, IMT and the airport approach roads are daily routes for us.

If you are still choosing a vehicle size, the full Urbania rate card lists every variant with its per-km and per-day price.

Urbania Rental Rates in Gurgaon

Gurgaon is billed at our standard Delhi NCR rates. There is no city surcharge and no premium for corporate bookings. Choose the per kilometre plan for outstation runs where the distance is known, or a fixed day package for local use where the van waits between stops.

Per kilometre rates

The per-km rate covers the vehicle, fuel and the driver's service. Driver allowance, tolls, state entry taxes and parking are billed at actuals - the inclusions section below sets out exactly what falls into each category.

Full day and outstation packages

The 80 km / 8 hour package covers a working day inside Gurgaon and Delhi. The 250 km / 16 hour package covers a same-day return to Jaipur, Neemrana or Agra. Anything longer is quoted per km with a 250 km minimum running per day.

Choosing the Right Urbania Variant

Seat counts exclude the driver. For corporate groups, book one size above your headcount if everyone is carrying a cabin bag and a laptop backpack.

9 and 12 seater Luxury Urbania

Both at Rs 35 per km. The 9 seater is the standard choice for a leadership team or a single family. The 12 seater is the most-booked variant in Gurgaon - it takes a full squad or department without moving into the higher rate band.

13, 16 and 17 seater Urbania

The 13 seater holds the Rs 35 rate. The 16 seater at Rs 38 and the 17 seater at Rs 40 are the workhorses for offsites and wedding shuttles, and they are the cheapest option per head in the fleet.

Premium Maharaja Urbania

The 9 seater Maharaja Urbania at Rs 50 per km is the client-facing vehicle: wider seats, deeper recline, a more finished cabin. Gurgaon books it for visiting delegations, board travel and airport pickups where the vehicle is part of the impression.

Pickup Points Across Gurgaon

Pickup anywhere in Gurgaon and Manesar is included in the fare. The bookings we handle most often start from:

• Cyber City, Cyber Hub and DLF Phases I to V - corporate offsites, team outings and airport runs.
• Udyog Vihar and Sector 18 - staff transport and shift movement.
• Golf Course Road and Golf Course Extension - hotel pickups for wedding and event groups.
• Sohna Road and South City - residential society pickups for family trips.
• Manesar and IMT - plant visits, factory tours and industrial delegations.
• New Gurgaon, Sectors 80 to 95 - condominium pickups along the Dwarka Expressway corridor.

IGI Airport is 20 to 30 minutes from most of Gurgaon on a clear run. We track arriving flights so the van is waiting when the group actually lands.

Outstation Routes from Gurgaon

Gurgaon sits on NH-48 at the head of the Delhi-Jaipur corridor, which makes Rajasthan and the Aravalli belt unusually accessible. Common runs:

Distances are approximate and vary with your pickup sector and the day's route. For the Rajasthan legs, our Jaipur page covers what to expect at the other end.

Urbania for Corporate Gurgaon

Corporate travel is the majority of what we do in Gurgaon, and it has requirements a leisure booking does not. We run offsites, team outings, plant visits to Manesar, conference shuttles, airport transfers for visiting teams, and daily staff transport on contract.

• GST invoices issued against your company details, sent before the trip.
• Convoy bookings where one van is not enough - vehicles travel together and arrive together.
• Fixed-price quotes so a budget can be approved in advance rather than reconciled afterwards.
• Timed multi-stop itineraries with the driver briefed on every pickup in advance.
• Repeat-booking arrangements for companies running monthly or quarterly offsites.

Our guide to luxury Urbania van hire for corporate offsites covers planning the travel so it does not consume the agenda.

Airport Transfers and Hotel Shuttles

Gurgaon's proximity to IGI makes group airport transfers one of our steadiest bookings. A single Urbania replaces three or four cabs for an arriving delegation, and the boot takes the check-in luggage that a sedan cannot.

For multi-day conferences and weddings we book the vehicle per day with the driver on standby, so the same van handles every hotel-to-venue and venue-to-airport run across the event rather than being released and rebooked each time.

What the Fare Includes and Excludes

Every quote follows the same structure, so you can compare it honestly against any other.

Included in the rate

• The vehicle and fuel for the distance travelled.
• A professional driver with a commercial licence and route experience.
• Vehicle documentation, permits and insurance.
• Pickup and drop at your Gurgaon address.

Billed separately at actuals

• Driver allowance - Rs 700 per day for the 9, 12, 13 and 16 seater; Rs 800 for the 17 seater and Maharaja variants.
• Toll charges - NH-48, KMP and the Sohna elevated corridor all carry tolls.
• State entry tax where the route crosses into Rajasthan, Uttar Pradesh, Uttarakhand or Himachal.
• Parking fees at hotels, monuments and the airport.
• Night driving allowance for running between 11 PM and 6 AM.

How to Book Your Urbania

One phone call is enough. No app, no account.

• Tell us the trip. Date, pickup point and time, headcount, destination.
• We quote. Variant, plan, and the full cost including every extra listed above.
• Confirm with a deposit. A part payment holds the vehicle; the balance settles at the end.
• Driver details in advance. Name and number the evening before, not on the morning of.
• Travel. The van is at your address at the agreed time.

Call +91 87507 89405, message us on WhatsApp, or use the form on this page. We answer 24 hours.

Related Pages

• Urbania van rental rates - full price list for every variant
• 16 seater Urbania on rent - the usual offsite vehicle
• 9 seater Maharaja Urbania - for client and leadership travel
• Urbania van on rent in Jaipur - for the Rajasthan leg
• Urbania van on rent in Agra - for the Taj Mahal day trip